Description

ACCOUNT BOOKKEEPER
General Statement of Duties: Performs bookkeeping and complex clerical work including posting to and
maintaining journals and ledgers, preparing and entering adjustments, processing payments and performing
other record keeping. Prepares and compiles reports, records and correspondence.

Supervision Received: Work is performed under established departmental guidelines under the supervision
of the Department Head or designee.

Examples of Duties: The following are typical examples, but not limited to, types of work assignments for
the position.

1. 
   1. Prepares and/or processes billings such as weed control, project fees, water and sewer bills, cost
   recoveries, ambulance and others as required.
   2. Posts payments and corrections to accounts due to cancellations, errors, incorrect estimated billings and
   the like, and prepares appropriate summary reports.
   3. Processes and files purchase orders, weekly check runs and bi-monthly summary reports for the Board
   of Trustees.
   4. Maintains fixed asset records, prepares 1099’s, W-2’s, 1099R’s at year end, maintains basic security of
   office and equipment.
   5. Performs duties of a cashier by operating and maintaining computerized register system, receiving all
   payments; clearing cash register and balancing cash drawers and preparing related reports for other
   departments.
   6. Process all tax billing and delinquent tax billing including printing bills, processing payments and
   maintaining totals on a daily basis.
   7. Performs a variety of water and sewer functions such as postings, receipting, invoicing, report
   generating, filing preparation of work orders, scheduling meter reading, communicating over two way
   radio.
   8. Maintains and balances rolls.
   9. Prepares cash reports and all bank deposits on a daily basis; maintains petty cash.
   10. Posts revenues through manual or computerized methods from records and reports supplied by others;
   performs internal control operations to verify accuracy of certain records as prescribed; correct accounts
   as outlined in the State accounting Manual.
   11. Maintains individual accounts.
   12. Maintain spreadsheet of Employee payments to be made through AP including food, clothing, uniform
   allowances etc.
2. 13. Communicates with the public in person/or by telephone in a friendly helpful and professional manner,
   provide information, help citizens complete forms and requests for Township services, issues permits,
   passes and licenses as approved by authorized personnel, resolves minor conflicts and complaints.
   14. Identifies, prepares and mails notices of delinquent accounts; Files departmental records and maintains
   journals, ledgers, card files, etc.
   15. Operates a variety of office equipment such as computers, printers, copy machines, postal meters, cash
   registers, typewriters, calculators, fax machines, document binders etc.
   16. Performs light typing by completing forms such as purchase requisitions, work orders, accounting
   reports and legal documents.
   17. Discharges other related duties within the Employee’s Department, as assigned: (a) which member(s) of
   the classification have performed in the past, or (b) which are required to meet emergencies, or (c) which
   are required to provide necessary services when other Employees are absent or not available, or (d) which
   involve the use of new equipment, procedures or techniques in the performance of such duties.
   
   

Requirements

Minimum Entrance Requirements: High school diploma or equivalent including courses in accounting,
clerical and proficiency in computers and applicable software.